Meetups

How to run a meetup at Sparkbox.

Website/Calendar

  • Parking - Someone needs to speak with the autobody shop next door to find out if they are ok with people parking there, and we should let them know the schedule.
  • Know/distribute Topic at least 3 weeks in advance (to have it before prior meetup would be ideal, so we can also announce at that)
  • Include the topics list
  • Backup topic

Buildup

3 weeks before

  • Email [Speaker Prep][speaker_prep]
  • Buffer tweets for next meetup (3wk topic, 1wk RSVP, day of feedback form)

Day Of Meetup

9am

  • [ ] Print this
  • [ ] Organize seats & food tables
  • [ ] Make sure we have drinks
  • [ ] Write upcoming events on the wall
  • [ ] Order food for 12pm

11am

  • [ ] Signs on doors
  • [ ] Have a round-the-room question (best robot movie character, fav language, etc)

11:15am

  • [ ] Ask round-the-room question

11:30am

  • [ ] Announce upcoming events, meetups
  • [ ] Start video recording (as needed)
  • [ ] Start screen recording (as needed)
  • [ ] Introductions

12:00

  • [ ] Food in building

1pm

  • [ ] Cleanup (from all the food mess, etc)

Food

Pizza

Oregon Express (937-223-9205)

  • 2x Ranchero
  • 2x BLT
  • 1x Reuben
  • 1x Veggie

Wheat Penny (937.496.5268)

  • 1x Sicilian Gluten Free

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